Effective Date: 01/05/2025
At Irura Nguchuga & Co. Advocates LLP, we are committed to safeguarding your privacy and ensuring the protection of your personal data. This Privacy & Data Policy outlines how we collect, use, disclose, and safeguard your information in compliance with the Kenyan Data Protection Act, 2019, and relevant international best practices.
1. Information We Collect
We may collect the following categories of personal data:
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Personal identification details – name, ID/passport number, nationality, date of birth, gender.
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Contact information – email address, phone number, mailing address.
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Legal matter details – information and documentation related to your case or legal issue.
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Employment and business information – job title, employer, company registration details.
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Technical data – IP address, browser type, and browsing behaviour on our website.
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Any other information you provide in the course of seeking legal services from us.
2. How We Collect Your Data
We collect personal data directly from you or your authorized representatives when you:
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Contact us via email, phone, or website form
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Visit our website
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Engage us for legal services
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Attend our consultations, meetings, or webinars
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Interact with us through social media or newsletters
We may also collect data from publicly available sources, government registries, and third-party referrals in the course of providing legal services.
3. How We Use Your Data
We use your personal data for the following purposes:
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To provide legal advice and services tailored to your needs
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To respond to your inquiries and communicate effectively
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To manage our client relationships
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To comply with legal and regulatory obligations
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To protect and enforce our legal rights and interests
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To improve our website, services, and user experience
We do not use your personal data for unsolicited marketing or sell your data to third parties.
4. Legal Basis for Processing Data
Our processing of your personal data is based on one or more of the following legal grounds:
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Your consent
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Performance of a contract (engagement letter or legal services agreement)
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Compliance with a legal obligation
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Legitimate interests (providing legal services, managing client relationships)
5. Data Sharing & Disclosure
We may share your personal data with:
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Regulatory or government authorities, as required by law
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Courts, tribunals, or opposing counsel, where necessary for your case
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Trusted service providers (e.g., IT or document management services) bound by confidentiality
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Our affiliated lawyers or consultants engaged in your matter
We ensure all data sharing is conducted under strict confidentiality and in compliance with data protection laws.
6. Data Retention
We retain your personal data only as long as necessary:
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To fulfill the purposes for which it was collected
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For legal, regulatory, or operational requirements
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In line with our internal document retention policy
When no longer required, your data will be securely deleted or anonymized.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data, including:
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Encrypted communication channels
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Password-protected systems
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Access controls and confidentiality agreements
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Regular backups and system updates
However, no system is 100% secure. We encourage safe data practices when interacting with us online.
8. Your Rights
Under the Data Protection Act 2019, you have the right to:
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Access your personal data
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Correct inaccurate or incomplete data
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Withdraw consent at any time
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Request deletion of your data (subject to legal obligations)
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Object to processing under specific circumstances
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Request data portability where applicable
To exercise these rights, contact us at: info@inguchuga.com.
9. Cookies & Website Use
Our website may use cookies or similar technologies to enhance your browsing experience. Cookies help us:
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Understand how visitors interact with our site
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Improve functionality and user navigation
You can manage cookie preferences through your browser settings.
10. Third-Party Links
Our website may contain links to third-party sites (e.g., regulatory bodies, courts). We are not responsible for the privacy practices of those sites. We encourage you to read their privacy policies.
11. Updates to This Policy
We may update this Privacy & Data Policy from time to time to reflect changes in the law or our practices. Updates will be posted on this page with the revised date.
12. Contact Us
If you have any questions, concerns, or requests related to this policy or your personal data, please contact:
Irura Nguchuga & Co. Advocates LLP
Office Address: Highway Heights, 9th Floor, Marcus Garvey Road, Kilimani, Nairobi, Kenya.
Email: info@inguchuga.com
Phone: +254 (0) 725 035 780